Since we all are working from home due to covid-19 there are instances when we need to coordinate and connect with our team mates or clients for business discussions and other things. This time you might need to share your screen with the person on call so that you can elaborate wisely about the things you are talking about.
While there are several screen share tools for windows 10 to look for, Windows itself comes up with its native tools with the help of which you can share your screen with others. Wondering how you will do that?
Do not worry; we are here to explain how you can share exactly what’s on your screen in Windows 10 with others. These ways can be helpful for you if you are handling something that needs technical support; you want to perform a demonstration.
Check out these super ways to Screen share in windows 10 through screenshots, screencast and screen share in Windows 10 all without the use of any extra application.
Desktop Sharing In Windows 10
First published on CloudBlogs on Mar, 08 2007 Windows Desktop Sharing API Basics Microsoft Terminal Services provides a public 'Windows Desktop Sharing API' based on RDP to enable customers to write custom collaboration solutions in Windows Vista.These API's are available on all the SKU's starting with Windows Vista Home Basics. For instance, you can connect your laptop or PC running Windows 10 right to a TV. This is called screen mirroring. Screen mirroring allows you to wirelessly share your favorite photos or the latest viral YouTube video with friends and family. You can display mobile games on the larger TV screen. Step 1: Create the Folder you Want to Share. To share a folder, you must first create it or use existing folders. To create a folder open Windows File Explorer, then right click a blank area and select New – Folder the give the share a name. For this post, we’re creating a folder called PublicShare.
- Select the Start button, then select Settings Network & Internet, and on the right side, select Sharing options. Under Private, select Turn on Network discovery and Turn on file and printer sharing. Under All Networks, select Turn off password protected sharing. Make sharing services start automatically. Press the Windows logo key + R.
- You can open Explorer on your Win10 PCs, right-click desktop, then look for the flyout menu that says Share. It looks like this: That should work once you go through the details. If you don't want to do it via Homegroup, you can do it for the accounts that will be active on the other machines with whom you'd like to share the desktop.
How To Screen Share In Windows 10?
Before we discuss some native screen sharing tools in Windows 10, you can try the Windows 10 Remote Desktop feature on your system to allow others to remotely access your PC. We have discussed how to set and use remote desktop in Windows 10 in this detailed guide.
1. Use Print Screen To Take Screenshot
Indeed this is one of the easiest and the basic methods to share your desktop remotely. The only drawback is that this will help you share a static image of the screen. Print screen key was quite useful when the operating systems used to work on the command lines. This key would literally send the text on the screen to the printer but now with the print screen key you can capture your entire screen to the clipboard.
What will it do might be hunting your mind? By using the print screen you get the screen saved to clipboard and later on you can use Ctrl+V to paste in the programs like Paint, Microsoft Word or even your chat communication platform. These screenshots can be later edited in a photo editing software, like TweakShot where you can crop, highlight important things or blur confidential information.
Other Print Screen controls includes-
- Win key + Print Screen:- saves images to a separate Screenshot folder within your PC.
- Alt key + Print Screen:- will only capture the active window.
2. Capture Screenshot With Snip & Sketch Tool
Snip & Sketch tool is yet another way to capture screenshots but it is useful nonetheless. To use the Snip & Sketch tool you need to either search it from the search bar or press Windows + Shift + S to open this tool’s interface. You can use this tool to choose between Rectangular, Freeform, Window, or Full-Screen Snip.
Just like the Print Screen key, the screenshot is not ready to paste using Ctrl + V. You can use these images to edit like highlight a crop ensuring that you save the capture if you further wish to make any edits.
Also Read: All You Need To Know About Windows Snip & Sketch Tool
3. Use Quick Assist To Share Your Screen
Quick assist is an amazing feature of Screen Share in Windows 10 with someone else and let them take the control. Ensure that you share your screen only with the trusted person. Also, remember you can only use Quick Assist if both the parties will have Windows 10. Follow the steps below to start sharing your screen with Quick Assist.
- In the search bar, type in Quick Assist.
- Open the App. And choose from Get Assistance or Give Assistance.
- Now, ask the other person to open the app and choose any one option (other than the one you are opting).
- Once chosen to get or give assistance by both the parties. Login into Microsoft account.
- The parties will get a 6-digit code (valid for only 10 minutes). Enter the code into ‘code from the assistant’ and click ‘share screen’.
- Others can now choose ‘Take Full Control’ (this will allow him to control your keyboard and mouse as well) or ‘View Screen’ (which only allows you to see the screen with no controls). If you agree, click Allow.
- Now, one party can control the screen while the other can just see. Ensure that while the other party is controlling your system you do not interrupt in between and it might create confusions.
- The controlling party can annotate notes, use task manager or even reboot your system when needed. After restarting, your system will auto rejoin the Quick Assist session.
- Once everything is done, click the End button to cut the connection.
Must Read: How to assist someone remotely using Quick Assist
4. Create A Document Using Steps Recorder
Steps Recorder is yet another native tool of Windows 10 that records the exact steps that you take with screenshots and notes. Follow the steps below use Steps Recorder to record screen:
- In the search bar type in Steps Recorder and open the app.
- A recording bar will open. Click Start Record and start with what you want to show.
- Once started the program will track everything including keyboard shortcuts, but does not record passwords or other things you type.
- If you find something that should draw attention, click Add Comment. this you can highlight the specific section of the screen by providing a comment.
- Once you are done with everything, click Stop Record. After this window will open with a Steps Recorder file. Click Save to get a ZIP file, which contains the MHT file of your steps.
- Steps Recorder does not record a video but it results in a page containing commented screenshots of every action that you have performed.
Free Desktop Sharing Windows 10
Read Further: How to use hidden steps recorder in Windows 10
5. Record A Video With Game Bar
When it comes to Windows native tools to record screens, always rely on the Game Bar. the Game Bar is actually designed to record and stream video games but you can also record other programs excluding your desktop. Well we are here to tell you how to use the Game Bar to record a video to share screen online. Steps below to use Game Bar:
- Press Windows + I keys to open Settings.
- Now click on Gaming. Check that ‘Record game clips, screenshots, and broadcast using Game Bar’ is enabled.
- Now, press Windows key + G to open the Game Bar. It might show a message saying ‘Gaming features not available’.
- The message shown is because it does not detect your program as a game. During such instances simply click Enable gaming features for this app to record gameplay.
- In the capture window that opens, click Start Recording. You can also press Windows + Alt + R to start recording.
This is it! Your screen is now being recorded. You will see a small panel with the timer. You can also click the microphone icon if you want to record audio. Once finished, click the Stop icon. The recorded file will be saved as an MP4 file in the Captures folder of your system’s Videos library.
Wrap Up:
Well, these were some of the best ways to share your screen online remotely with the other person sitting far from you.
Alternatively there are several screen sharing or recording software like TweakShot Screen Capture that you can use to share or record your screen. With this amazing screen capture tool, you can not only capture the screen but also create videos, edit images and deliver desired results.
Click Here To Download TweakShot
FAQ’s ( Frequently Asked Questions):
How to share screen in Windows 10 using Quick Assist?
To do this, search and select Quick Assist from the search bar on the taskbar. On the next window, select Get Assistance or Give Assistance. Tell the other person to open the app and choose an alternate option then one you selected. Now login into Microsoft account. Here, you need to enter 6-digit code that you will receive. Once done, select Share Screen.
Is it possible to share a screen in Windows 10 without a tool?
Yes, you can share a screen in Windows 10 without using any screen sharing tool. To do this, you can use built-in utilities such as Quick Assist to easily share your screen with anyone for quick help. You can also try native tool of Windows 10 called Steps Recorder to record each step on your device and share it with another person for help.
Which is the best screen sharing software?
If you aren’t using Windows remote desktop connection to share screen, then you can consider using TeamViewer to share your screen with others It is one of the finest tools available to share screen with others easily. It offers tons of useful features to make screen sharing seamless for you.
Which is the best screen capture software?
How do I capture a screenshot on my PC?
You can click Prt Sc button on your keyboard to capture the entire screen including all open windows. To capture active or foremost window, simply click Alt + Prt Sc button. You can also try Win + Prt Sc keys to capture entire screen on Windows. Here, screenshot will be placed in your clipboard, which you can copy later.
How did you find this article? Which screen sharing tool do you use to share your screen on Windows 10? Let us know in the comment section below.
Till then, keep reading Tweak Library!
Recommended Readings:
In Windows 10, some features of file and folder sharing over a network have changed, including the removal of HomeGroup. Read on for answers to common questions about other changes to file and folder sharing in Windows 10.
How do I share files or folders over a network now?
To share a file or folder in File Explorer, do one of the following:
Right-click or press a file, select Give access to > Specific people.
Select a file, select the Share tab at the top of File Explorer, and then in the Share with section select Specific people.
If you select multiple files at once, you can share them all in the same way. It works for folders, too—share a folder, and all files in it will be shared.
How do I stop sharing files or folders?
To stop sharing in File Explorer, do one of the following:
Right-click or press a file or folder, then select Give access to > Remove access.
Select a file or folder, select the Share tab at the top of File Explorer, and then in the Share with section select Remove access.
Why does 'Stop sharing' or 'Remove access' show in File Explorer for files I haven't shared?
File Explorer shows the 'Remove access' option ('Stop sharing' in older versions of Windows 10) for all files, even those that aren't being shared over a network.
How do I tell which files or folders I've shared over a network?
Open File Explorer, then type localhost into the address bar.
Note: When you've shared a file from a folder in your user profile and you go to localhost, you'll see your user profile and all its files there. This doesn't mean that all of your files are shared—just that you have access to all your own files.
How do I turn on network discovery?
If you open File Explorer, go to Network, and see an error message ('Network discovery is turned off….'), you'll need to turn on Network discovery to see devices on the network that are sharing files. To turn it on, select the Network discovery is turned off banner, then select Turn on network discovery and file sharing.
How do I troubleshoot sharing files and folders?
To troubleshoot problems with sharing files or folders, follow the steps below on all computers from which you're trying to share.
Update Windows 10.
Open Windows UpdateMake sure the computers are on the same network. For example, if your computers connect to the internet through a wireless router, make sure they all connect through the same wireless router.
If you're on a Wi-Fi network, set it to Private. To find out how, read Make a Wi-Fi network public or private in Windows 10.
Turn on network discovery and file and printer sharing, and turn off password protected sharing.
Select the Start button, then select Settings > Network & Internet , and on the right side, select Sharing options.
Under Private, select Turn on Network discovery and Turn on file and printer sharing.
Under All Networks, select Turn off password protected sharing.
Make sharing services start automatically.
Press the Windows logo key + R.
In the Run dialog box, type services.msc, and then select OK.
Right-click each of the following services, select Properties, if they're not running, select Start, and next to Startup type, select Automatic:
Function Discovery Provider Host
Function Discovery Resource Publication
SSDP Discovery
UPnP Device Host
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